Requirements by US Embassy- FRANCE

France Travel and Security Guidance

(updated 3/13/17)

Failure to provide the requested information could result in denial of country clearance and jeopardize future travel.  Please also pay particular attention to the requirements for any traveler who will be in France for more than two weeks, as they will be required to transit Paris to receive a security briefing from the RSO at the Embassy.

REMINDER:  DOE/NNSA federal and contractor employees traveling to France under COM Authority/eCC are fully accountable to the U.S. Embassy and are bound by the following travel-related obligations.  This includes, but is not limited to, personal accountability to the U.S. Embassy in the event of an emergency or drill. Should an emergency or drill occur, the U.S. Embassy will contact the traveler via the information provided in the eCC to confirm safety and well-being. The traveler is OBLIGATED to respond to such contact IMMEDIATELY.  Inability of the U.S. Embassy to reach the traveler in a timely manner will result in serious consequences up to and including expulsion from the country and/or disapproval of future travel.  Complete and accurate information in the eCC is required; inaccurate information resulting in the inability of the Embassy to reach the traveler is unacceptable.  

All information submitted in an eCC must/must be fully accurate and is the responsibility of travel offices and travelers.  The following information and actions are REQUIRED:


o   Email address that is immediately accessible to the traveler 24 hours a day/7 days a week (NOT the email address of the travel office)

o   Full hotel information (name/address/phone number) covering each night of stay in France on official business

o   Point(s) of Contact (name/phone number/title) and all official meeting/venue information (address/venue phone) for each business location within France

o   Complete flight information including flight numbers/dates/times for all legs of the journey

o   Complete rail/auto/ground/etc. information including train/bus numbers/dates/times (arrival and departure) for all legs of the journey

o   Supervisor information (name, office phone, mobile phone, and email address) in the U.S. to confirm well-being.

o   Registration in the STEP system:

-          Any changes to the above information due to changes in travel plans, dates, locations, itineraries (including hotels and flights), as well as trip curtailment must/must be logged in the eCC system by the traveler’s travel office and a new/updated eCC APPROVED by the U.S. Embassy.  The traveler may not change their travel plans without informing the Embassy via the eCC system.

-          Any personal leave time under the period covered by the eCC must/must be clearly indicated in the cable with a location.

-          Travelers should remain aware of the security situation in France and monitor local news.  Should a security incident occur, travelers should not wait to be contacted by the U.S. Embassy.  Travelers should be proactive and contact their control officer by both email and telephone.

ADDITIONAL REQUIREMENTS FOR LONG-TERM TDY (more than 10 business days): In addition to the above requirements, federal and contractor employees are required to comply with the following, additional, requirements:

o     SECURITY BRIEFING:   Travelers staying longer than 10 business days in France are REQUIRED to schedule a security briefing with BNL Counterintelligence Officer.  This requirement covers all travelers staying more than 10 days in France, regardless of final destination.  Coordination and scheduling of this briefing is the responsibility of the TRAVELER.

o     MIR3:  Travelers staying more than 10 business days are REQUIRED to sign up for the MIR3 system which will advise the traveler of an emergency cascade.  Should an emergency cascade be initiated as indicated by a MIR3 message, the TRAVELER will be responsible for contacting their control officer IMMEDIATELY.  Instructions for signing up to MIR3 will be provided during your security briefing.  The TRAVELER should not wait to be contacted by the control officer.

o   TRAVEL REPORTING: Reporting of any travel outside of the destination stated in the eCC (e.g. work-related or personal travel) during the course of the long-term TDY is REQUIRED.  Such reporting should be done to the control officer and the RSO at  Long-term TDYers remain accountable while covered under an eCC to France, regardless of their location.